Question: We want to set up a representative office in Hi Chi Minh City , Please let us know what kinds of document we need to prepare and how’s application process ? the Cost of application a representative office and how long time it will cost ? Please kindly let us know what’s the best price that you can offer if you provide One-stop service
if you can provide more necessary information will be much help .
Answer: This is reference to your email from which, we understand thatyour company (hereinafter referred to as “Client”) is now seeking legal advices for establishment of Representative Office in Ho Chi Minh City, Vietnam (hereinafter referred to as “R.O”).
We therefore are grateful to present you our Legal Services Proposal for your review and consideration
1.SCOPE OF WORKS
Following works are proposed based on the request of Client. However, depending on the specific position/situation of Client, several work items may not be necessary. Meanwhile, other works may be required. However, any additional works shall not fall under the scope of this Legal Service Proposal, but could be provided upon request
1.1. Preparation of the application documents:
Notifying application documents required in accordance with Vietnamese law;
Drafting application documents required for submission purpose in English
Liaising with you to discuss the draft application documents;
Amending the application documents based on your comments;
Obtaining preliminary comments from the licensing authority on the draft
Finalizing the application documents following comments from the licensing
Translating the final version of the application documents into Vietnamese forexecution.
1.2. Licensing procedures:
·Submitting the application dossier to the licensing authority on your behalf;
·Monitoring and following up with the relevant authorities on the approval process;
·Keeping you updated on the developments and additional requirements, if any; and
·Assisting you in obtaining License for establishment of R.O
1.3. Post-licensing procedures:
·Placing an announcement on establishment of R.O on the newspaper;
·Obtaining Tax Code Registration for R.O;
·Obtaining Seal Sample and Certificate of Seal Sample Registration
·Declaration on commencing operation of R.O
2. Roadmap for carrying out above scope of work can be described in details as follows:
a. Preparing the application dossier: We shall collect necessary information and documents from you. Upon receipt of necessary information and documents from you, we shall translate documents from English into Vietnamese and prepare the application dossier under the standard forms. The initial drafted application dossier shall be sent to you for your comments. Then, after updating the application dossier based on your comments, we shall obtain the preliminary comments from the competent authority and send the finalized application dossiers for you to sign and seal. We anticipate that this phase shall be completed within from 5 working days. The prepared documents shall then be sent to you for review, signing and seal.
b. Submission of application dossier: Within 02 working days from receipt of duly signed and sealed application dossier, we shall submit the application dossier to the competent authority.
c. Licensing Process: Within 15 working days from submission of application dossier to Licensing Agency, we shall obtain License for establishment of R.O for Client. d. Post licensing: Within 13 working days we shall complete the post licensing procedures such as publishing the establishment of R.O, obtaining Seal Sample, Certificate of Seal Sample Registration, Tax Code Registration for R.O and Report for commencing operation of R.O.
The Deliverables will include documents prepared in English. Vietnamese Version shall be provided if the document is required for submission to licensing bodies. Client will review, approve and where necessary sign these documents. .
4. PROFESSIONAL FEE
4.1. The Price for performing the SB Law services as mentioned in item 2 above will be as follows:
– For obtaining License for Establishment of R.O: 1,200USD (One thousand two hundred US Dollar only);
– For declaration of commencing operation of R.O: 150USD (One hundred and fifty US Dollar only); – For placing announcement of establishment of R.O, obtaining Tax Code Certificate, Seal Sample of R.O: 150 USD (One hundred and fifty US Dollar);
– Our cost is exclusive of 10% VAT and actual cost for translating your documents from English into Vietnamese: 10USD/150 words.
4.2. Services fee shall be paid to SB Law as follows:
– Within 03 working days from the date of signing the legal service contract, Client will pay for SB Law an advance payment which equivalent to 60% of the total estimated services fee.
– Client will pay the remained fee and other cost and disbursement incurred on Client’s behalf within 05 working days from obtainment first drafted of required documents from SB Law.
– Client shall immediately notify SB Law of when actual payment(s) will be made on the amount specified in the invoice(s). SB Law will start working only upon receipt of payment of the respective invoice(s). Alternatively, SB Law reserves the right to withdraw the service if payment is not received 10 days after the date of the invoice. Further, in the event payments are not received by the payable date, SB Law reserves the right to suspend services and/or levy and collect a late payment fee of 0.5% per month up to the date of receipt of payment by SB Law
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