Question:

Dear Sir/Madam,

I am representative of leading pharmaceutical company in Ukraine and we are looking for services of legal company who can support us with opening Representative office in Vietnam.

If you company can support us with this I would be grateful for information from your side regarding:

–  Total amount required (cost for the services & license receiving etc.)  and time necessary for license receiving from a scratch & office establishment.

Looking forward on your feedback.

Answer:

Dear Sir or Madam,

We understand that Client is now seeking legal advices for establishment of Representative Office (R.O) in Vietnam. We therefore are grateful to present you our Legal Services Proposal for your review and consideration.

  1. SCOPE OF WORK

Following works are proposed based on the request of Client. However, depending on the specific position/situation of Client, several work items may not be necessary. Meanwhile, other works may be required. However, any additional works shall not fall under the scope of this Legal Service Proposal, but could be provided upon request.

SCOPE OF SERVICES

Preparation of the application documents:

  • Notifying application documents required in accordance with Vietnam law;
  • Drafting application documents required for submission purpose in English language;
  • Liaising with you to discuss the draf application documents;
  • Amending the application documents based on your comments;
  • Obtaining preliminary comments from the licensing authority on the draf application documents;
  • Finalizing the application documents following comments from the licensing authority; and
  • Translating the final version of the application documents into Vietnamese for execution.

Licensing procedures:

  • Submiting the application dossier to the licensing authority on your behalf;
  • Monitoring and following up with the relevant authorities on the approval process;
  • Keeping you updated on the developments and additional requirements, if any; and
  • Assisting you in obtaining License for establishment of R.O

Post-licensing procedures:

  • Placing an announcement on establishment of R.O on the newspaper;
  • Obtaining Tax Code Registration for R.O;
  • Obtaining Seal Sample and Certificate of Seal Sample Registration
  • Declaration on commencing operation of R.O

Roadmap for carrying out above scope of work can be described in details as follows:

  1. Preparing the application dossier: We shall collect necessary information and documents from you. Upon receipt of necessary information and documents from you, we shall translate documents from English into Vietnamese and prepare the application dossier under the standard forms. The initial drafted application dossier shall be sent to you for your comments. Then, after updating the application dossier based on your comments, we shall obtain the preliminary comments from the competent authority and send the finalized application dossiers for you to sign and seal. We anticipate that this phase shall be completed within from 5 working days. The prepared documents shall the be sent to you for review, signing and seal.
  2. Sunmission of application dossier: Within 02 working days from receipt of duly signed and sealed application dossier, we shall submit the application dossier to the competent authority.
  3. Licensing Process: Within 15 working days from submission of application dossier to Licensing Agency, we shall obtain License for establishment of R.O for Client.
  4. Post licensing: Within 13 working days we shall complete the post licensing procedures such as publishing the establishment of R.O, obtaining Seal Sample, Certificate of Seal Sample Registration, Tax Code Registration for R.O and Report for commencing operation of R.O.
  5. PROFESSIONAL FEE

The Price for performing the SB LAW services as mentioned in item 3 above will be as follows:

  • For obtaining License for Establishment of R.O: 1,250USD;
  • For declaration of commencing operation of R.O: 250USD;
  • For placing announcement of establishment of R.O, obtaining Tax Code Certificate, Seal Sample of R.O: 100USD;
  • Our cost is inclusive of 10% VAT, governmental fee, translation cost (10USD/150 words) and traveling cost if the case requires us to travel out of Hanoi or Ho Chi Minh City.

Once again, we would like to thank for your kind co-operation. If you have futher any inquiry, please feel free to contact us.

Kind regards,

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